The Dos and Dont's of Event Planning
Planning a corporate event comes with high expectations and many moving parts. Whether you’re organizing a product launch, a team-building event, or a company milestone celebration, it’s the details that make the difference between a seamless experience and a chaotic day. At Epic Party Team, we understand the challenges you face as event planners, and we’re here to help every step of the way—from concept to execution.
To make your next corporate event a success, here are some important dos and don’ts that will keep you on track and ensure your clients are thrilled with the results.
THE DOS OF EVENT PLANNING
1. Do Focus on the Details
Corporate events are all about the details. From branded signage to customized lounge areas, the little touches elevate an event from good to unforgettable. Pay close attention to the design elements that will make your client’s brand shine. At Epic Party Team, we specialize in custom branding for our rentals—whether it’s custom signage on a bar or branding our arcade games with your client’s logo, we make sure your client’s message is front and center.
2. Do Organize Load-In Times and Schedules with Vendors
One of the most common issues event planners face is uncoordinated vendor schedules. Without clear communication between vendors, load-in times can quickly turn into a logistical nightmare. Make sure to create a master schedule and coordinate with all your vendors in advance. We’re here to support you with on-time deliveries, careful setups, and clear communication, so everything runs smoothly from start to finish.
3. Do Know Your Audience
Corporate events vary in style and tone depending on the audience. Are you hosting an executive retreat, a team-building day, or a large-scale conference? Understanding the attendees and their expectations is key to selecting the right décor, furniture, and overall ambiance. At Epic Party Team, we offer a wide variety of rental options that can be tailored to suit any audience—whether you need sleek, professional lounge furniture or something more interactive like branded arcades to encourage team bonding.
THE DONTS OF EVENT PLANNING
1. Don’t Skimp on Setup Time
Never underestimate the time it takes to set up a well-executed corporate event. The more intricate the design, the more time you’ll need to ensure everything is perfectly in place. Make sure to allocate enough time for not just setup but also final touches and troubleshooting. Our team at Epic Party Team is experienced in managing tight timelines while ensuring every detail is flawless—so you don’t have to worry about last-minute issues.
2. Don’t Skip the Site Visit
A site visit is essential when planning a corporate event. Understanding the space—its layout, power sources, and lighting—can help you avoid unnecessary complications on event day. It also gives you a chance to plan your layout and ensure all elements, like custom signage, fit the venue perfectly. Our new showroom and design center, opening next week, will provide planners with hands-on experience in viewing, customizing, and visualizing their event, making the planning process easier than ever.
We know as a corporate event planner you are busy juggling multiple tasks, which is why we pride ourselves on being a one-stop shop. From custom branding to providing the perfect furniture, bars, and even arcade rentals, we’ve got everything you need to execute a memorable corporate event. With our new showroom and design center, we can help you from concept through execution, giving you a space to explore our extensive inventory and collaborate on ideas.
So next time you’re planning a corporate event, trust Epic Party Team to make the process as seamless as possible. From detailed planning to on-time setups and flawless execution, we’re here to ensure your event exceeds expectations.
